Preschool Administrative Assistant with the ability to work diligently to help maintain smooth office operations.

You will undertake a variety of activities in the office ranging from filing and answering the phone.

The ideal candidate will be familiar with office equipment and procedures.

Responsibilities

• Maintain files and records so they remain updated and easily accessible
• Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)
• Answer the phone to take messages or redirect calls to appropriate colleagues
• Utilize office appliances such as photocopiers, printers, etc., and computers for word processing, spreadsheet creation, etc.
• Update reports as needed on Excel spreadsheets
• Monitor stocks of office supplies (paper clips, stationery, etc.) and report when there are shortages
• Perform other office duties as assigned

Qualifications

• Must be 18 years of age or older.
• Proven experience as an office clerk or other clerical position
• Familiarity with office procedures
• Working knowledge of office devices and processes
• Knowledge Google Drive
• Excellent communication skills
• Must be Bilingual-English / Spanish
• Very good organizational and multitasking abilities
• High school diploma

Last updated : 2024-02-23